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PRIVACY

Privacy Policy for Cernunnos Management International SL - called -Cernunnos- for short.

 

A. WHO ARE WE?


The websites at http://www.cernunnos-management.com and all associated domains (our "Websites") are owned by Cernunnos Management International SL.

 

 

 

 

Cernunnos is a data controller of personal information (as defined below) collected on the Sites. If Cernunnos ppersonal data to the offices ofCernunnospasses on, are the offices ofCernunnos also data controllers as explained in this Privacy Notice.

 

IDENTIFICATION DATA

Domain name: http://www.cernunnos-management.com
Trade name: Cernunnos
Company name: Cernunnos Management International SLU
NIF: B10857704

VAT (IVA): ESB10857704
Address: Galerías Jaime III, nº2, entresuelo 1, Despacho E, 07012 Palma de Mallorca, Islas Baleares, España
Phone: +34 871 25 30 82

Email: info@cernunnos-group.com
Registered in the Companies Register of Palma de Mallorca T 2959, F 123, S8, H PM 94371

 

 

 

 

B. APPLICATION OF THE PRIVACY POLICY


This Privacy Policy describes how we collect, use and otherwise treat "Personal Information" that you give or give to us, or that we collect from you when you use our websites and explains the circumstances in which we collect them can pass on to others.  "Personal Data" means information about you that can be used to personally identify you (either directly or indirectly). Our privacy policy must be read in conjunction with any other legal notices or terms available on other pages of our websites.

Cernunnos is an international management company operating from multiple jurisdictions, different country-specific requirements may apply to your use of our websites.

You can view country-specific privacy information as part of this privacy statement here.


C. HOW, WHEN AND WHY DO WE COLLECT AND USE PERSONAL DATA?


1. Information We Collect

The types of information we may collect from you, depending on how you use our websites, include:

  • Your Name;

  • Your email address;

  • Your address (business and home);

  • Your landline and mobile phone numbers (business and personal);

  • any other information that you provide to us when filling in a contact form on our websites;

  • Your geographic location (country/territory where you live and/or work);

  • Your job title, role and the name of your employer;

  • the industry in which you work;

  • the country or countries, industry or industries and jurisdictions for which you wish to receive information or services

  • the content of the delivered text, request from you

  • your IP address

  • Your files and data delivered or uploaded to our servers

  • Your CV and cover letter (if you apply for a vacancy with us on our websites).

 

2. How we use your personal information Contact forms - We may collect your personal information that you provide when filling in forms on our websites, including those set out in a.-m. above.

We may use this personal information to respond to your questions and/or provide the services and/or information you have requested. Online Portals - If you choose to use one of our customer portals, we use personal information you provide during the subscription process to email you relevant content. This consists of information on legal, tax and business issues relevant to your preferences. We also inform you about our news, events and seminars. You have the opportunity to receive invitations to our events. If you wish to receive such invitations, you can let us know by ticking the appropriate box on the subscription form. Portal Opt-Out - You have the right to opt out of receiving communications from the Portal at any time. Our business purposes - we may also use your personal information for our business purposes, such as:

  • Record keeping, statistical analysis, internal reporting and research purposes;

  • ensuring network and information security;

  • to inform you about new services;

  • to inform you about new partners and strategic alliances

  • to notify you about changes to our services;

  • to investigate a complaint you make;

  • to provide evidence in disputes or anticipated disputes between you and us;

  • to customize various aspects of our websites to improve your experience;

  • to host, maintain and otherwise support the operation of our websites;

  • for the detection and prevention of fraud and other criminal offenses and for risk management purposes;

  • for business and disaster recovery (e.g. to create backups);

  • for keeping/storing documents;

  • for database management;

  • to the rights, property and/or safety of Cernunnos, to protect its employees and others; and

  • to ensure the quality of the services we offer our users.

In addition, we may use your personal information for other specific purposes which will be made clear on certain pages of our websites at the time of collection. If you choose not to provide the personal information we request, we may not be able to provide you with the information and/or services you have requested or otherwise fulfill the purposes for which we have requested the personal data. Apart from that, your visit to our website remains unaffected.

 

3. Legal Bases for Collection and Use of Personal Data

We ask for your consent to the processing of your personal data in relation to our portals and in some cases for recruitment purposes (if this is made clear to you at the point where you provide your data). In other cases, we process your personal data when we need to:

  • to comply with our legal and regulatory obligations;

  • for our legitimate interests in:

    • answering your questions;

    • providing you with services and/or information;

    • recruitment of staff (except in cases where we ask for your consent as mentioned above); and

    • our internal business purposes, as in 2. above.

 

We believe that the risk to your privacy rights in relation to personal data that we process based on our legitimate interests is not excessive or overly intrusive. We have also put in place safeguards for your rights by ensuring appropriate retention periods and security controls. If you want to know more about the legal bases on which we process your personal data for a specific purpose, you can contact us here.

 

4. Cookies: When you use our websites, we process your personal data collected through the use of cookies in accordance with our cookies policy. 

 

5. Information from other sources To the extent permitted by applicable local law, we may combine information that you have provided to us with other information that we already hold about you and that we have collected for a compatible purpose.


D. HOW AND WHEN DO WE SHARE INFORMATION WITH THIRD PARTIES?


Some of the services we provide require the involvement of third parties. We have carefully selected these third parties and have taken steps to ensure that your personal data is adequately protected. Details of how we share personal information with third parties are set out below:

 

1. Google AnalyticsOur websites use Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics uses cookies. Google Analytics cookies collect your IP address, however your IP address will be truncated (and therefore anonymized) as soon as technically possible and before it is stored or otherwise used in connection with Google Analytics. The anonymization process takes place within the European Union or the European Economic Area,  except in exceptional cases in which your full IP address may be transmitted to a Google server in the USA and shortened there. We use the information collected by Google Analytics cookies to find out how visitors use our websites. The IP address transmitted by your browser in connection with Google Analytics will not be merged with other data by Google. You can prevent the storage of Google Analytics cookies by setting your browser software accordingly (see our cookie policy for more information). However, we would like to point out that in this case you may not be able to use all functions of the website to their full extent. You can also disable Google Analytics by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

 

2. Disclosure withinCernunnos and to service providersCernunnos gives your personal data to the offices of Cernunnos further:

  • if you ask us to do this in an online form;

  • when you tick the appropriate box on the portals and online registration forms to receive information about OMi offices services and events; or

  • where we need to do so in order to provide the service or information you have requested.

If an office of Cernunnos wants to use your personal data for a new purpose, it will first inform you about it. We also share your personal information with our third-party service providers based in Switzerland and the European Economic Area ("EEA") who we hire to provide support services related to our websites for the purposes of: hosting and maintaining our websites; provision of data storage; assist us with database administration and assist us with related tasks or processes. All of our service providers are bound by a written contract to process personal data provided to them only for the purpose of performing the specific service to us and to take appropriate security measures to protect your personal data.

 

3. Disclosure to Third Parties

We share your personal information with:

  • our accountants, auditors, lawyers or similar advisors when we ask them to give us professional advice;

  • other third parties if we are under a duty to disclose or share your personal information in order to comply with any legal obligation or to protect the rights, property and/or safety ofCernunnosto protect our staff or others;

  • any other third party acting in accordance with the requirements of a court, regulatory or governmental authority, e.g. B. complying with a search warrant or court order or acting in accordance with any applicable law or regulation; or

  • Investors and other relevant third parties in the event of an actual potential sale or other corporate transaction related to Cernunnos.

Our websites provide sharing buttons that you can click to share content from our websites on social media channels, such as Facebook. We do not use these buttons to share your personally identifiable information with social media providers. If you click on a sharing button, the respective social media provider collects personal data directly from you. Please read the privacy policy of any social media provider you choose to share content with before clicking the appropriate share button.


E. INTERNATIONAL TRANSFERS


The transfer of your personal data to and betweenCernunnosCompanies as described in this privacy notice may involve sending your personal information outside of Switzerland and the EEA to locations that may not offer the same level of protection as those to which you first provided the information. However, we will only transfer your personal data outside of Switzerland and the EEA:

  • When the transfer is to a place, or by a method, or in circumstances which are considered by the European Commission to provide an adequate level of protection for your personal data.  For example, where we have put in place standard data protection clauses that have been approved by the European Commission; or

  • The foregoing does not apply, but we are still legally entitled to do so, for example if the transfer is necessary to establish, exercise or defend legal claims.

You can request further details on the safeguards we have in place in relation to transfers of personal information outside of Switzerland and the EEA and, where applicable, a copy of the standard data protection clauses we have in place by contacting us.


Q. HOW LONG DO WE STORE PERSONAL DATA?


It is our policy to retain your personal information for the period necessary for the specific purpose or purposes for which it was collected. However, we may be required to retain some personal information for longer periods, taking into account factors such as:

  • legal obligation(s) under applicable law to keep data for a certain period of time;

  • Statute of limitations under applicable law(s);

  • (potential) disputes and

  • Guidelines of the responsible data protection authorities.

While we continue to process your personal data, we will ensure that it is treated in accordance with this privacy statement. Otherwise, we will securely delete your data as soon as it is no longer required. If you want to find out how long we keep your personal data for a specific purpose, you can contact us here.


G. SECURITY


Our websites are hosted on servers in Switzerland, EEA, ASIA and USA. We use appropriate security measures to protect your personal data and to protect ourselves from access by unauthorized persons.

Information is stored on secure computers in a locked and certified information center and information is encrypted where possible. We undergo regular reviews of our security policies and procedures to ensure our systems are safe and secure. However, because the transmission of information over the Internet is not completely secure, we cannot guarantee the security of your information transmitted to our websites.


H. CONFIDENTIALITY


We recognize that the information you provide may be confidential. We do not sell, rent, distribute, or make personally identifiable information commercially available to third parties, except where we may share information with our affiliated partners and service providers for the purposes set out in this Privacy Policy. We will maintain the confidentiality and privacy of your information in accordance with our Privacy Policy and all applicable laws.


I. YOUR RIGHTS


The following section explains your rights. The various rights are not absolute and each is subject to certain exceptions or limitations. We will only grant your request to the extent that our evaluation of your request shows that we are entitled and obliged to do so under data protection law. Nothing in this Privacy Policy is intended to give you any rights that go beyond or are in addition to your rights as a data subject under data protection laws.

 

Right

Explanation

1.The right to be informed

You have the right to receive clear, transparent and easily understandable information about how we use your personal data and your rights. For this reason we are providing you with the information in this data protection declaration.

2. The right to information

You have the right to receive a copy of your personal data (where we are processing it) and other certain other information (similar to that set out in this privacy notice) about how it is being used. This is so you know and can check that we are using your information in accordance with data protection law. We may refuse to provide information if doing so may reveal personal information about another person or would otherwise adversely affect another person's rights.

3. Right to Rectification

You can ask us to take reasonable steps to correct your personal information if it is inaccurate or incomplete.

E.g. if we have the wrong name or address for you.

4. The right to erasure

This is also known as the "right to be forgotten" and, in simple terms, allows you to request the deletion or removal of your personal information where there is no compelling reason for us to continue to use it or where our use is unlawful. This is not a general right to erasure; There are exceptions, e.g. B. if we need to use your personal data to defend a legal claim.

5. The right to restriction of processing

You have the right to "block" or suppress further use of your personal information where we are considering a request for rectification or as an alternative to erasure. If the processing is restricted, we can still store your personal data, but we are not allowed to use it further. We keep lists of people who have asked for further use of their personal information to be "blocked" to ensure the restriction is respected going forward.

6. The right to data portability

You have the right to obtain and reuse certain personal data for your own purposes across organizations.

7. Right to Object

You have the right to object to certain types of processing at any time for reasons that arise from your particular situation, insofar as this processing is carried out to protect legitimate interests pursued by us or a third party.

We may continue to process your personal data if we can demonstrate "compelling legitimate grounds for processing which override your interests, rights and freedoms" or if we need it to assert, exercise or defend legal claims.

 

J. HOW TO CONTACT US


If you would like more information or to exercise any of the rights set out above, or if you are unhappy with the way we have handled your personal information, please contact us. Please provide as much information as possible to help us identify the information you have requested, what action you would like us to take, and why you think the action should be taken. Before considering your request, we may request additional information to identify you. 

If you fail to provide the information requested and we are therefore unable to identify you, we may refuse to process your request. We will usually respond to your request within one month of receiving your request. We may extend this period by an additional two months if necessary taking into account the complexity and number of requests you have submitted. We will not charge you for any such communications or actions we take unless:

  • you request additional copies of your personal data being processed, in which case we may charge our reasonable administrative costs, or

  • You make manifestly unfounded or excessive requests, particularly because of their repetitive nature, in which case we will either: (a) charge our reasonable administrative costs; or (b) refuse to respond to the request.

If you are not satisfied with our response to your complaint or you feel that our processing of your personal data does not comply with data protection laws, you can lodge a complaint with the relevant EU data protection authority where you are located.

The contact details of the individual EU data protection authorities can be found here:http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm


K. CHANGES TO THIS PRIVACY STATEMENT


We may make minor changes to our privacy policy. When we make these changes, we will post the updated statement on our websites. If we make material changes, we will take additional steps to let you know.


Cernunnos, July 2022

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